Local bodies, City or State Government are one of the most critical departments where documents are to be stored for a long duration or may be for lifetime. The information contained here plays a vital role referring past records or past decisions and policies. The task of retrieving old documents is very time consuming and very hectic. It also follows with the protocol of access permissions. It will save Time, Storage and manpower efforts at the most. All electronic documents are centrally stored. It involves the process of Document Linkage, Document access and secure access. Scanning government documents boosts efficiency, security, and cost-effectiveness by enabling quick digital retrieval, improving disaster recovery, ensuring compliance, reducing physical storage, and enhancing citizen services through faster access and data sharing, ultimately saving time, resources, and reducing paper waste for greater sustainability. By digitizing, governments move from managing paper to managing information, freeing up space, staff, and resources for more critical tasks, all while building a resilient, accessible, and compliant record system.